OLIFY · BUILT BY WORKHORSE

The CRM you don't have to log into.

Olify is the system every WorkHorse client runs on: every lead from every channel in one inbox, worked 24/7 by Olivia, our AI assistant, and texted from a real number. You run jobs. Olify runs the front office.

Visit olify.co
O
Olivia · AI Assistant

Olify CRM

Today 8:42 AM
What's on my schedule today?

Here's your lineup today:

1:30 PM · Phone Consult

Greg & Ellen Hall ($74k Retaining Wall)

3:00 PM · Onsite Presentation

John Callahan ($142k Lap Pool Pavers)

Both pre-reminders delivered. No conflicts.

Can you tell John I will have a proposal to him later this afternoon?

Got it. Here's the drafted SMS for John Callahan:

"Hey John, Cole here! Great meeting you at the property. I'm finalizing your pool hardscape & paver proposal right now and will text the private link over later this afternoon."

Approve and send this now?

Ask Olivia anything...

THE LEAK IN YOUR PIPELINE

A $15,000 lead just called. You were on a skid steer.

By the time you wipe your hands and call back, they've already booked someone else. Half of every ad dollar leaks out the bottom, not because the leads are bad, but because nobody answered fast enough.

11:42 PM, a new lead comes in

no reply

Without a system: call goes to voicemail, they text the next contractor. Gone.

9 sec

With Olify: Olivia answers, qualifies and books the estimate before they look elsewhere.

The modules

Every tool you run on, in one system.

Unified Inbox

Texts, email, web chat, Google and social DMs, one thread per customer.

Pipeline

Every lead tracked from first message to signed job.

Calendar

Olivia books estimates straight in, with reminders that cut no-shows.

Reviews

The moment a job wraps, Olify asks your customers for a 5-star review.

Reactivation

Every quarter the system mines your old database for jobs you already paid to get.

Automations

Speed-to-lead, missed-call text-back and follow-up, wired up out of the box.

Your pipeline, live

W

Outdoor Living Pipeline

11 active opportunities · $748,000 value

Auto-Sync ON

New Lead

3
Total$225k

Marcus Vance

$42,000

Covered Patio + Fire Pit

Highland, UT14s ago

Sarah Lindgren

$68,000

Pool Deck & Retaining Wall

Alpine, UT3m ago

David Kim

$115,000

Full Yard Renovation

Draper, UT18m ago

Vetted

2
Total$84k

Tyler Jenkins

$55,000

Outdoor Kitchen + Pergola

De Pere, WI1h ago

Brooke Sterling

$28,500

Paver Patio + Walkway

Green Bay, WI2h ago

Consultation Scheduled

2
Total$108k

Greg & Ellen Hall

$74,000

Tiered Retaining Walls + Turf

Howard, WIToday @ 1:30 PM

Nathan Pierce

$34,000

Custom Gas Fire Lounge

Suamico, WITomorrow @ 10:00 AM

On Site Scheduled

2
Total$190k

John Callahan

$142,000

Lap Pool Pavers & Hardscape

Park City, UTToday @ 3:00 PM

Robert Mckay

$48,000

Pergola + Integrated Lighting

Sandy, UTThursday @ 11:00 AM

Design Closed

2
Total$367k

Brad & Cheryl Scott

$280,000

Full Backyard Resort Build

Green Bay, WIWon

Megan Keller

$86,500

Modern Linear Fireplace + Patio

Appleton, WIWon

Meet Olivia

Meet Olivia, your 24/7 AI assistant.

Olivia answers leads in seconds, qualifies like your best closer, and books estimates while you're on the job.

OOutdoor
LLiving
IIntegrative
VVirtual
IIntelligent
AAssistant

01

Intake

I answer every lead in seconds.

02

Qualify

I qualify like your best closer. (scope, budget, timeline, ready-to-go or just dreaming).

03

Book

I book estimates onto your calendar.

04

Reactivate

I chase the leads you forgot.

05

Reviews

I get you more 5-star reviews.

06

Report

I tell you what I made you. (once a month, the estimates booked and the revenue put on your calendar).

Owner in control

Nothing goes out without you.

Approval gating on everything

Olivia drafts, you tap once to approve.

Hands off when it gets real

Hands off to you or your setter the moment it gets real.

Never quotes a price

Never quotes a price unless you tell her to.

Never sounds like a robot

Real texts. Not a green-bubble bot.

  • A real voice and emojis, not stiff auto-replies.
  • Voice memos that go out the second a lead comes in.
  • Optional real iMessage number so texts come through blue.

Fluent in

Olivia talks hardscapes, not haircuts.

Most AI receptionists run the same script for a dentist and a nail salon. Olivia was built for outdoor living. She knows a full paver install from a quick repair and asks the questions an outdoor living closer would ask.

Paver patiosOutdoor kitchensRetaining wallsFull landscapesFire featuresDrainageTurf & sodPoolsSnow & iceSeasonal pre-booking

The math

Run Olify, or hire a $40K office manager.

What it does
OOlify
Office manager
Answers a new lead
in seconds, 24/7
—when they're at the desk
Works nights, weekends and holidays
always
—no
Qualifies and books the estimate
automatically
—manually, if at all
Follows up with every old lead
every one
—rarely
Pipeline that updates itself
real-time
—whiteboard and guesswork
Reviews requested after every job
automatic
—if they remember
Database reactivated each season
every quarter
—never
Cost
$300/mo
—about $3,500/mo
Up and running in
a few days
—weeks of hiring

Proof

CJS Landscape · Green Bay, WI

48 consultations booked by the AI itself, nearly half of all bookings (CJS Landscape, Jun to Nov 2026)

Read the case study
48

Pricing

$300/mo · month-to-month · no contract

  • Your own branded CRM
  • Olivia 24/7 AI assistant
  • Every channel in one inbox
  • Speed-to-lead and missed-call text-back
  • Self-updating pipeline
  • Booking calendar
  • Reviews on autopilot
  • Quarterly reactivation
  • Pro proposals
  • Lead and revenue reporting
  • Done-for-you setup
Add-on: Add a real iMessage number so Olify texts in blue.

[Included with every WorkHorse marketing plan?]

WH

Let’s map out your first campaign.